What is a clinical research study?

A clinical research study is a way for researchers to evaluate new medications, treatments or therapies to learn how safe and effective they are. These studies rely on volunteers to help advance medical knowledge.

Who can participate in a clinical research study?

Each study has specific requirements based on factors like age, health history, lifestyle and other criteria. Our team will ask questions to determine if a study may be a good fit for you.

Is it safe to participate?

Your safety is our top priority. Clinical research studies are carefully reviewed and monitored, and participants are closely followed by trained medical professionals throughout the study.

Can I leave a study if I change my mind?

Yes. Participation is completely voluntary, and you can choose to leave a study at any time.

Will I be paid for participating?

Participants who meet all study eligibility requirements may receive compensation for their time and participation. Compensation amounts vary by study and are based on the specific requirements, duration and procedures involved.

Where will participation take place?

All study-related activities will take place at our clinical research campus in Overland Park, Kansas. Depending on the study requirements, participants may be asked to visit our facility for screening appointments, inpatient stays and scheduled outpatient visits. Our dedicated research team will provide guidance throughout the process, ensuring you understand each visit requirement, schedule and what to expect during your participation.

How do I get started?

If you are interested in participating, the first step is to contact our recruitment team. We will answer your questions and help determine if there is a study that may be right for you.

Data Management Services | Dr. Vince Clinical Research

What we deliver

High-quality data is the foundation of every successful clinical trial. Our data management team keeps clinical data accurate and compliant, giving sponsors the confidence to make informed decisions throughout the study. Across early and late phase trials, we use proven processes, standardized tools and strong quality controls to deliver reliable, high-quality data on accelerated timelines, helping our sponsors move innovative therapies to patients faster. Sponsors receive:

Validated study-specific database builds
Clean, reconciled and submission ready data
Accurate, standardized medical coding
Proactive continuous data review and query management
A streamlined, efficient database lock process

Experience snapshot

2 – 4 Weeks

To database lock

4 Weeks

To database build

Our data management approach

Every clinical study is assigned a dedicated Lead Data Manager, Coding Specialist and Database Designer who work closely with sponsors and internal study teams. Assigning this team at the beginning ensures that those responsible for the database are involved from study startup and remain engaged throughout the entire study lifecycle.

Study start-up

At study start-up, the team develops all required data management documentation and designs the database within our eSource/EDC system. We start with a library of CDISC certified eCRFs and use SDTM terminology throughout the database build. We have a robust UAT process, including time built in for sponsor participation.

eSource and EDC

Our ClinSpark® eSource/EDC system integrates data from safety labs, ECGs, vital signs and volunteer data, eliminating transcription errors and reduce reconciliation efforts. For multicenter studies, Medrio® supports fast study startup while providing the flexibility needed to tailor database builds to each study.

Conduct

Throughout the study, our team continuously reviews data, manages queries and proactively cleans the database, with edit checks helping to identify and resolve issues early. External data transfer agreements are established early, and medical coding using WHODrug® and MedDRA® keeps terminology consistent across the study. Regular updates, clear metrics and ongoing sponsor communication keep everyone aligned, minimize end-of-study cleanup and support a rapid database lock.

Study close-out

At study closeout, our team completes final data cleaning, reconciliation and review to make sure the database is accurate, complete and ready for lock. We work closely with sponsors to address any remaining issues, confirm all required documentation is complete and ensure the study is fully prepared for database lock. Our goal is to make closeout as smooth and efficient as possible, with no surprises at the finish line.

Our data management leadership

Our Data Management team is led by experienced clinical data management professionals with expertise spanning study operations, database design and data quality oversight. The team delivers collaborative, quality-driven solutions that support successful clinical trial execution from startup through database lock.

Cara White

Associate Director, Data Management

14 years of experience

Daniel Hudson

Manager, Data Management

12 years of experience

Kevin Stange

Manager, Database Design

18 years of experience

doctor on a laptop utilizing clinical data management services

Technology, tools and systems

Our data management team is supported by DVCR’s fully integrated technology platform, including eSource, EDC and CTMS, along with AI-driven tools that help streamline data collection throughout the study. These secure, cloud-based systems provide real-time data visibility, validated audit trails, data integration and scalable access to reliable, high-quality data across the entire study lifecycle.

Quality, standards and compliance

Quality is built into every stage of database design and data management from the beginning.

CDISC-certified eCRFs

We leverage a library of validated eCRFs including edit checks so data is structured consistently for downstream analysis.

Programmatic and proactive data cleaning

Robust edit checks support data cleaning by identifying discrepancies during conduct rather than at database lock. Early creation of Data Transfer Agreements (DTAs) and receiving test transfers results in timely external data reconciliation ahead of database lock.

Integrated systems

Our systems integrate data from EDC and eSource while using flexible reporting platforms to create customized, sponsor-specific reports tailored to each study’s needs. These reports provide timely, actionable visibility into data quality, study progress and key operational metrics, helping sponsors make informed decisions throughout the study lifecycle.

Connected across the full study lifecycle

Data management is integrated across the full study lifecycle, ensuring clean, validated data is available to support critical downstream activities. Validated datasets seamlessly support biostatistics, statistical programming and PK/PD analysis and/or modeling teams, while medical monitoring reviews clinical database medical coding as part of safety oversight. Your Project Manager serves as the central point of coordination, ensuring seamless handoffs throughout the study lifecycle.

Biostatistics & programming

PK/PD analysis

PK modeling

Medical monitoring

Project management

Featured study

Challenge

The sponsor experienced an unexpected change to its topline delivery timeline, requiring the database lock to occur several weeks earlier than originally planned. This accelerated timeline created a significant operational challenge, requiring multiple teams to rapidly reassess priorities and coordinate an expedited path to database lock without compromising data quality or study integrity.

Solution

Within six working days of receiving the request, we mobilized multiple teams to develop and execute an accelerated database lock plan. Through close communication, multiple rounds of external data reconciliation and strong cross-functional collaboration, the teams addressed outstanding data needs and compressed the timeline by several weeks. This rapid, coordinated response went beyond standard planning expectations to meet the sponsor’s urgent need.

Outcome

We successfully delivered the database lock several weeks earlier than originally planned, supporting the sponsor’s revised topline delivery requirements. The team’s ability to quickly align resources, maintain frequent communication and collaborate under significant time constraints demonstrated exceptional flexibility, responsiveness and commitment to the sponsor’s success.